PROTOCOL I
COMMUNICATION BETWEEN DESIGN/BUILD TEAM MEMEBERS:

A.
No backbiting or blind-siding. If you have an issue with someone go to them first. If it cannot be resolved schedule a meeting (phone or F2F) with the person and the appropriate Team: Field Team (Gil, BJ, Scott) or Sponsor Team (Don, Ken, Matt). Don't let things fester.

B.
Issues related to the day-to-day conduct of the project are to be taken to the Field team.

C.
Issues that cannot be resolved by the Field Team or that pertain to design options and work not yet issued as Work Packages/Orders (Protocol IV) are to taken to the Sponsor Team.

D.
These Protocols define the formal processes of the Design/Build Team. Informal dialog on all subjects at all times is encouraged. It is only the formal processes, however, that determine authorization to work, expend resources and invoice for compensation.

PROTOCOL II
COMMUNICATION WITH OUTSIDE AGENCIES:

A.
Any communication with an outside agency will be communicated in writing, within 24 hours, to the SPONSOR TEAM. (ken's report on his meeting regarding Historic Preservation is a great example). All responses will be returned by e-mail to Scott within 24 hours. He will post an ISSUE LOG of any outstanding questions, work, actions to be taken, with an assigned lead person to facilitate the work. Everyone one is responsible to review the LOG and provide needed input in a timely manner.

B.
New contacts with outside agencies or business entities will be initiated by a letter from SDC, under appropriate signature, requesting a meeting and stating the purpose. Gil will attend the meeting along with the Design/Build Team member(s) designated. Results will be communicated as described in II A. At the conclusion of any dialog with the Agency or business entity, a letter will be issued by Scott and/or SDC, as appropriate, stating any conclusions and/or agreements. On critical matters, an initialed return copy of the letter will be requested. Any relevant changes to existing Plans or Work Orders will be issued by Scott within 24 hours per Protocol IV.

PROTOCOL III
PROJECT MANAGEMENT OFFICE:

A.
The Project Management Office will be set up in the gym and managed by Scott. There will be a wall where ALL Documents In Force will be posted. These documents will also be posted on the web site. Each Design/Build Team Member is responsible for review ALL these documents (not just one relevant to their work) and in providing immediate feedback as required.

B.
No documents will be removed from the Project Management office except those designated for that purpose.

C.
A Zone-by-Zone, room-by-room, Phase-by-Phase schedule of work will be posed in the Project Management Office. This schedule is the mutual responsibility of BJ and Scott. The schedule will encompass all work processes from discovery, design, design development, engineering, contract documents, work supervision and initial client use. ALL Design/Build Team members (this includes sub-contractors and their foremen) are responsible of meeting the posted schedule or providing appropriate feedback of any anticipated schedule changes. Everyone is responsible for being aware of everyone's schedule and reporting any potential work flow conflicts or issues that they are aware of.

D.
Project construction progress meeting will be held in the Project Management Office and will be documented. They will be short. Decisions will be reflected in required Plans and Work Orders (new or amended) being issued within 24 hours.

E.
A project Chronological File will be maintained in the Office. It is the mutual responsibility of Scott and Gil. Everyone (who steps on the property) is responsible for reading it's content and contributing to it's content.

PROTOCOL IV
WORK ORDER PROCESS:

A.
Scott will issue Work Orders. Ken will respond with cost data and information. Don will then approve the Work Order. Work Orders will reflect this status and will be posted real time.

B.
After Don has approved the Work Order Ken and BJ will proceed with the work. They will issue any relevant sub-contractor orders and documents a copy of which will be posed in the Project Management Office. At this point, relevant notification will be sent to CHEVY CHASE BANK by Scott.

C.
Work Orders will be fast and iterative; if something is needed, the Work Order (to begin) will be issued based on current information and revised/expanded later as required.

PROTOCOL V
BILLING AND PAYMENT PROCESS

A.
The goal is to turn money within 30 days. Billing will be the 1st of each month. On the 20th, an estimate of work to be completed will be issued by Scott (approved by the Field Team) to the Sponsor Team and CHEVY CHASE BANK so that their inspector can review the progress in anticipation of the a Invoice for progress payments being sent to CHEVY CHASE on the 1st. They will pay within 10 days. Lien Waivers will go to the bank with invoice for all work for which payment is requested.

B.
The Sponsor Team has to agree on all progress and payments before Don approves invoices and distributions. The Invoice will be submitted by Don after agreement by the Sponsor team. The Sponsor Team has to agree about use of contingency funds prior to Don releasing them for use.

C.
CHEVY CHASE BANK will issue Checks made out to SDC and Ken Banks Contracting Company, Inc. for all work performed by Banks. All other bank payments will be made to SDC.

PROTOCOL VI
DESIGN PROCESS

A.
After development and approval by SDC of the SDC Campus Master Plan, specific Design Development work will be created by Matt and Scott and documented for review by the Sponsor Team.

B.
After Sponsor Team review and feedback designs (modified if required) will be reviewed with Dr. Simmons and end-user clients.

C.
In paralell with B, the Field Team will review new Design Development work for construction feasibilty, costs and scheduling consequenses.

D.
After general alignement form A, B and C steps is accomplished documents will be be issued along with approprite Work Orders per Protocol IV.